LogicLoom SYSTEMS
Professional Services // 2025-11-05

Instant Lead Alert System

How we reduced lead response time from 4 hours to 4 seconds using n8n and Slack Webhooks.

n8n Slack Webhooks CRM

Messages

Coach Mike

🚨 New High-Value Lead! Company: Acme Corp Budget: $10k+
Just Now
Source: LinkedIn Ads. Click CLAIM to assign to yourself in HubSpot.
Just Now
CLAIMED by @Mike
1s ago
Outcome
< 5 Min Response
Response Lag
4 Seconds
Capture Rate
100%
Team Alerts
Instant
Manual Entry
Zero

The Operational Shift

We connected the marketing funnel directly to the sales team’s pockets.

The Old Way (Manual)The LogicLoom Way (Automated)
The Trigger: Lead sits in a CSV export.The Trigger: Webhook fires instantly.
The Notification: Sales team checks email daily.The Notification: Phones buzz immediately.
The Action: Manual assignment in CRM.The Action: One-click “Claim” button.
The Result: 24hr delay; leads go cold.The Result: 4-second response time.

How The Logic Works

We built a real-time bridge using Webhooks. The moment a user hits “Submit,” a bell rings in the sales office.

  1. Catch Hook: n8n listens for the Typeform form_submit event. It parses the JSON payload to find the email, name, and budget.
  2. Slack Alert: We format a rich “Block Kit” card for Slack. It pings the #sales-leads channel with a dedicated “Claim Lead” button.
  3. CRM Sync: Simultaneously, the lead is created in HubSpot. If they are a repeat lead, the system appends a note instead of creating a duplicate.
  4. Assignment: When a rep clicks “Claim,” the system updates the CRM owner field instantly.
slack_blocks.json
// SLACK BLOCK KIT PAYLOAD
{
  "type": "section",
  "text": {
    "type": "mrkdwn",
    "text": "🚨 *New High-Value Lead!*"
  },
  "fields": [
    { "text": "*Budget:*\n$10k+" },
    { "text": "*Timeline:*\nASAP" }
  ],
  "accessory": {
    "type": "button",
    "text": { "text": "Claim Lead" },
    "action_id": "claim_lead_123"
  }
}

Need this Logic?

We can deploy this architecture into your business in under 14 days.

Book Feasibility Audit

Up Next

Alerts are fast. Now let's automate the dispatch.

Continue the Journey