LogicLoom SYSTEMS
Hospitality // 2026-01-18

Answer Booking Emails Instantly

An auto-responder that checks your calendar, sends a price quote, and locks in the deposit while you sleep.

Auto-Reply Calendar Sync Deposits

Messages

Coach Mike

Hi, do you have the Patio available for 40 people next Friday?
4:02 PM
Checking calendar... Yes! Friday the 14th is open. The rental fee is $500. Want me to send the invoice?
4:02 PM
Yes please. Send it over.
4:03 PM
Outcome
215% More Bookings
Response Time
45 Seconds
Booking Rate
+215%
Admin Saved
8 hrs/wk
ROI Speed
7 Days

The Operational Shift

We stopped the “Email Tag” game and started closing deals instantly.

The Old Way (Manual)The LogicLoom Way (Automated)
The Speed: GM replies 48 hours later.The Speed: AI replies in 45 seconds.
The Content: “I’ll check the calendar.”The Content: “Yes, here is the deposit link.”
The Risk: Double-booking dates.The Safety: Real-time calendar cross-check.
The Result: Customer books a competitor.The Result: Customer pays deposit immediately.

How The Logic Works

We replaced the “Contact Us” form with a Smart Booker. It acts like a 24/7 secretary that never sleeps.

  1. Read: It reads the email and finds the Date, Guest Count, and Budget.
  2. Check: It looks at your real Google Calendar to see if that room is free.
  3. Reply:
    • If Free: It sends a polite email with the Menu and a Deposit Link.
    • If Full: It suggests the next available time slot.
  4. Paid: It alerts you only after the customer has paid the deposit.
booking_agent.js
// 1. READ EMAIL
"Do you have room for 50 people next Friday?"

// 2. CHECK CALENDAR
Date: 2026-02-14
Status: OPEN

// 3. DECIDE & REPLY
Draft: "Yes, we are open!"
Attach: Large_Party_Menu.pdf
Link: Stripe_Deposit_Link

Need this Logic?

We can deploy this architecture into your business in under 14 days.

Book Feasibility Audit

Up Next

Bookings are set. Now let's fix retention.

Continue the Journey